Finance & Administration Manager
 

WWF is the world's largest conservation organization, founded in 1961. We’re active in over 100 countries and have over 8000 employees. WWF Central and Eastern Europe is responsible for leading and to a significant extent implementing WWF’s efforts to preserve, restore and sustainably manage the natural values of the Danube-Carpathian ecoregion, which we also call the Green Heart of Europe. With a team of nearly 200 highly specialised professionals, we are working across political borders through an ecoregional approach based on model projects, influencing policy, networking, capacity building, communication and crisis response.

WWF-Ukraine is seeking to recruit a Finance & Administration Manager to join the Operations team.

I. Responsibilities:

Overall responsibility for the operations of the Operations department of WWF Ukraine, which provides support functions to WWF Ukraine and is the interface with the Regional Management on these and related matters.

Financial Management and Reporting

Ensure the following:

• Implementation and application of appropriate policies and procedures which comply with all WWF standards as well as local statutory requirements
• Appropriate cash flow management
• Compilation of financial projections and budgets as required; assists in compilation and reviews project budgets
• Ongoing accounting (statutory as well as project related) on a timely basis
• Appropriate financial reporting (statutory, WWF internal and according to donor requirements)
• Appropriate internal processes and controls in compliance with WWF policies and local requirements
• Proper implementation of appropriate internal controls in all field offices.
• ​Perform on-site visits as required to evaluate these systems and ensure that field offices are following all WWF standards as well as local statutory requirements.
• Close monitoring of overall WWF-Ukraine costs, to ensure proper spending according to agreed contracts and budget. Has authority to cease payments to contractors for reasons of misuse of funds
• Develop and maintain an appropriate cost recovery system to ensure that core costs of WWF-Ukraine are correctly funded or transferred to projects
• Co-ordinate all external and internal audits with the auditors concerned.
• Direct the preparation of all audit schedules. Review the auditors' recommendations and develop joint responses to the audit along with a concise plan for implementing audit recommendations. Where necessary, liaise with WWF-CEE on regional audit issues
• Provide such other support and carry out such other tasks as the Board or the CEE management may require from time to time.

• Supervise all administrative matters and the day-to-day running and administration of WWF-Ukraine and ensures respective infrastructure, logistics including IT and that all administrative matters are conducted according to WWF’s policies and procedure
• Appropriate procurement operations, contractual arrangements, services and other transactions necessary for the daily running of WWF-Ukraine according to the statues, signatory limits, etc.
• Maintenance of appropriate system of confidential personnel files and coordinate the draft and signature of new contracts/addendum to contracts and any other contractual related paperwork with (new) employees as per instructions/information received from the Regional HR
• Contract management — all employees have valid contracts, appropriate to their grade and function and in accordance with the statutory requirements

• Ensure appropriate people management for the Operations team, in particular regarding performance management and people development.

• Report to Country CEO
• Functional report line to Regional Operations Manager
• Member of national Senior Management Team
• Manage and supervise Operations staff
• Work very closely with Conservation Practice Leads and Marketing & Communications Manager
• ​Work closely with regional Operations team and Regional HR Manager

Interact with donors, authorities, banks, payroll services, lawyers, external auditors, suppliers as well as with WWF network and local partners as necessary

Requirements:

I. Knowledge:

• University degree in business administration, finances, focused on accounting
• Chartered accountant qualification would be an added value
• Solid knowledge of local non-governmental and financial/accounting laws

II. Experience:

• At least 5−7 years professional experience in financial management

III. Skills and Abilities:

• Decision-making skills, ability to communicate effectively
• Excellent communication in written and verbal form in English and Ukrainian
• Proactive, self-starter, innovative
• Excellent capacity to manage human and financial resources
• Internal drive and self-organisation
• Proven skills in people management and coordination, team development and professional advice and support. Experience with coaching and mentoring is a distinct advantage
• Proven skills to organize, handle many details, meet deadlines and adapt to changing priorities
• Ability to work well within the national and larger international WWF team, as well as independently
• Sensitive to different cultures and diversity

IV. Behaviors:

• Alignment with the core values of WWF: Courage, Integrity, Respect and Collaboration

If you are interested in joining our team, send your CV and cover (motivation) letter (in English) with reference Finance & Administration Manager at hr@wwf.ua no later than 10th December 2023.

Please understand that we can only reply to short-listed candidates.
For more information about WWF-Ukraine, kindly check the website or Facebook.